Summer Athletes » How it works

How it works – Summer Athletes

How It Works

See how easy it can be to put the payments, registrations, and waivers for your summer camp online.

Create your free account

Our platform and services are completely free for you to use. We add a small percentage fee onto your event at checkout.

Create a camp

Create a camp by entering the camp dates, time, location, price and other relevant information. Add your own logo, customize the signup form, and add any pricing options that you want.

Share the camp link

After creating your camp, a camper registration link is generated. Post this link on social media, add it to your school website, or print off the QR code on flyers for campers to scan.

Campers register and pay

Campers go to the link or scan the QR code to go to the registration page. They fill out the customized signup form, and pay with a credit card. Campers can purchase any of the options that were set by you when creating the camp as well.

Run your camp

Check in campers the day of the camp, send out mass emails or texts to participants. We handle the organization, you handle the coaching.

Get paid with a check or direct deposit

After the first day of your camp, you will recieve an email from our banking service Melio. To get paid you either enter your bank account and routing details, or your address and who you want the check made out to.

Frequently Asked Questions

Can I get paid before my camp?

Summer Athletes guarantees campers a refund if a coach doesn’t hold their camp. Because of this, by default we do not fully pay out coaches until they have run the first day of their camp. We do realize that coaches may need a portion of their camp funds to buy supplies or rent out the facility for their camp, and we do allow coaches to request early payouts. To request an early payout, email support@summerathletes.com with the subject line of “Early camp payout”.

Is there a charge for refunding campers?

Everything is 100% free for coaches! There are no service fees, hidden costs, or additional charges for a coach when hosting their camps.

If I have a question, how do I reach out?

We provide direct, one on one support to our clients. Customer support, general questions, and brainstorming sessions to improve your business are all things we do. Just reach out to our support email, and we’ll be in touch!

Can I export camper data?

Our platform keeps track of all your camp and registrant data, and easily displays it for you to see any time. We also provide you with the ability to download that data to a formatted excel spreadsheet. If you ever decide to leave the platform later down the line, you can simply export all of your camper’s information

How do I communicate with my campers?

Our platform allow you to send out mass communications to the campers who have signed up for your camp. You can use our message all feature to send out emails or text to the campers. These messages will go to the camper’s billing information, and it is completely free for you to use.